Online board meetings are a valuable source for making informed decisions. If they aren’t well run, they may result in boredom and low levels of participation. To get your virtual meetings to be more engaging be sure to follow these simple guidelines to improve the quality of your meetings and boost productivity.

The agenda should be shared prior to the meeting with all attendees to ensure that everyone is aware of what’s to be discussed. Also, consider asking your board members to listen from a quiet area free of distractions. Make sure that they https://protectednetwork.org/data-room-mergers-and-acquisitions-for-the-business/ use the “raise hand function” of your virtual meeting software whenever they need to speak in order to avoid speaking too much or not getting the point.

Set a maximum time limit for each topic in order to keep the meeting focused on the most important issues. This allows everyone to be involved and stops the discussion from drifting off topic or distracting others. Encourage your board members to mute their microphones if they are not talking to reduce background noises, like children, pets and coworkers.

Last but not least, end the meeting promptly. This is a way to show respect for the time and effort of your fellow board members. It is also a good idea to distribute the minutes quickly after the meeting has concluded. It can also help streamline the process of recording and distributing minutes making use of the built-in features in your software for managing boards including inline task delegate.

This will ensure that everyone is on the same page about what happened at the meeting and what needs to be done between meetings.