Papers are labelled as important and sensitive when they contain information that could be a source of concern in the event of security breaches such health records, personal information or financial transactions. In the past, these papers needed to be exchanged via physical means, which required an array of key individuals including accountants and executives as well as internal and external employees — to travel to the same location simultaneously to review them. This was expensive time-consuming, inefficient and polluting method of sending documents that were prone to theft and unauthorised access.
With remote work increasing and B2B buying becoming increasingly internet-focused, sharing digital documents has become a fundamental aspect of business operations. While this is convenient, it poses significant risk. Most business owners are unaware of the dangers.
Cybercriminals are able to intercept emails and use the data to carry out identity theft and other malicious activities. It’s also difficult to trace who has viewed or edited documents that were sent via email.
A secure document exchange portal is an easy method of sharing customer files, while keeping tabs on who has access to them and how they’ve been modified. These tools are designed to comply with various data protection laws, and they offer a robust digital audit trail that makes it easy to trace any issue back to the source. In addition, they assist companies avoid the repercussions of data breaches that can severely damage their reputation and their financial performance.